Email contacts frequently convert silent followers to capacity shoppers. A top e-mail can grow your lead and make a terrific branding Image. But it occurs most effectively if you have a Valid email listing.

How will you recognize what mail will get better and who is Actually receiving mail over the other side? Let’s get to know that and start with the fundamentals first.

What is Email Validation?

If you’re someone who sends dozens of emails all day, you might have determined yourself in a situation you sent one hundred emails to different e-mail addresses. And then you found out that half of the email addresses weren’t even Valid or incorrectly formatted. Email Validation is the answer.

To provide an explanation for Email Validation within the simplest possible words, it's a system that verifies an e-mail address to check its validity and if it even sincerely exists. It also tells you if the email address you’re sending to is deliverable and if it has a reliable domain.

Why Validate Your Email Addresses?

In case this wasn’t sufficient to convince you to get Email Validation, there is a lot more. Suppose you’re sending an e-mail to one hundred and get hard e-mail bounces from invalid e-mail addresses.  In this example, the other half of the recipients will obtain their emails, right? Wrong. Unfortunately, that’s not the way it works.

Hard bounces badly affect your sender’s reputation, and a poor popularity approach reduced the e-mail deliverability rate. So even if you’re lucky sufficient to have a few legitimate emails, you can’t be able of reach their inboxes. This can cause a big problem for the e-mail advertising team.

A few compelling motives which will validate your e-mail addresses consist of:

•       Decrease the range of hard bounces

•       Avoid any risky e-mail addresses

•       Boost your reputation

•       Improve your  inbox deliverability

•       Get to separate accurate marketing data from the incorrect ones

•       Avoid Spam Complain

•       Increased engagement rates

•       Enjoy low-value Email Marketing

And the list is going on and on. Luckily, you don’t continuously validate e-mail addresses. The only times you do it are:

•       You get some new recipients on your list

•       Your bounce rates increase

•       You get low open rates

Although you don’t need to be doing it again and again, it is recommended you use Email Validation every month, even if you have no problems. This is because it ensures that you are working with smooth, accurate, and beneficial data.

Email Validation Process: How Does It Work?

Generally, the first thing you would need to do while Email Validating is to check the spellings. Make sure you’ve spelled the whole list efficiently, and then search for Spam traps.

Plenty of e-mail addresses are solely created to capture senders who might not follow the best emailing practices. Internet Service Providers and Email Service Providers ensure you don’t have those e-mail addresses on your list.

Moving directly to the next step, you want to check the layout of all the e-mail addresses. Check for any missed @, or perhaps you’ve even introduced a couple of by accident. Then, do a proper and thorough syntax checking.

Email Validation makes use of SMTP protocol to make certain that a mailbox surely exists. So, in a way, email validation additionally works as a person mailbox validator.

A well-known email validation checklist looks as if this.

1.      Check for any spelling errors

2.      Do the right syntax validation

3.      Look for disposal e-mail addresses

4.      Confirm if the domain name exists associated with the contact

5.      Monitor the DNS (Domain Name System) information to make sure if a mail server exists

6.      Ping the email box to confirm if everything is up and running


Email Validation might take a few seconds if done using a tool or codes, or it may take longer if you decide to do it manually. Either way, it's far a method that is really worth your time as it takes away a lot of trouble that you would possibly face in the future.

Check for Spellings & Do the Syntax Validation

After getting e-mail addresses to your list, you must check for the spellings. Use common sense and ensure all the email contacts have correct spellings. Now let's move directly to do the syntax validation.

If you break down an e-mail address into its components, it includes an @ image, a dot, and ASCII characters. The first part includes your private information; the second part has the domain name with which the Email is registered. Let’s have a look at this in more detail.

The initial part of the email address contains,

•       Alphabets, each uppercase, and lowercase

•       Symbols

•       Dots, full stop, and many others.

The 2d a part of any e-mail cope with includes,

•       Dots

•       Hyphens

•       Letters

•       Digits

Here are some examples of Valid  Email Address in order to look at:

•      sara@outcomemarketing.Com   goldcoin@hamburg.Com

On the other hand, invalid email addresses might resemble the following,

•       Daniel.Me..786@websitename.Com

(More than one consecutive dot is not allowed in an email address)

•       Hey@abcd.E

(.E isn't always a legitimate domain call)

•      lisa@.Abc.Com

(A domain can not start with a dot)

You can validate emails manually in you want to, but it will take a lot of time. An easier way of doing this may be using  JavaScript code.

This code can help confirm if the e-mail addresses are Valid or not. Of course, you can write a shortcode to check the validity of emails, but in case you don’t know how to do that, you can hire a developer to do the job.

If not, you always have the option of the usage of free or premium Email Validation tools that you can easily find online.

Email Validation Process: Detect Any Disposable Email Address

What is a disposable email address? It’s an address that is usually temporary and is used to avoid unwanted emails. It may be good for users but not for you as an email marketer. Tons of people use it to misuse online services. 

That’s why you must detect any disposable email address from your list. This is how you do it easily. 

•       Search the disposable e-mail domain names database

•       Check if the email addresses are there in any database

•       Confirm if the domain name exists

•       Search for those addresses in services like Pastebin

If you want one step to locate a disposable contact, confirm the age and reputation of the domain associated with the address.

Confirm if the Domain Name Exists

Confirming if the domain name exists is simple-peasy.

Simply go to http://whois.Domaintools.Com and type on your domain name. Or else, you could ping any domain name in the Command Prompt.


Email Validation Process: Look for the MX Records

Email addresses are hosted on a domain name. There must be mail server records for that. You need to look for the MX records in the DNS Zone of the domain name. This is how you do it:

·         Run the CMD (Command Prompt)

·         Type in the ‘NSLookup’ command and ‘Enter’

·         Write ‘Set q=mx’ and ‘Enter’

·         Type in the domain name you want to check

·         Press the ‘Enter’ button 

 And you’ll immediately see the MX records there. Or you can simply go to the MXToolbox to look for the MX records for any domain.

If no records appear, the email contact must be invalid. And if the records appear, you may ping the mailbox! 

Ping, the Mailbox to Confirm If Everything is Up and Running

Confirm if the mailbox exists. And that’s the most important step in the email validation process. You can get up to 100% accuracy for all the steps except for this one. It’s because you need to form an SMTP connection to verify a mailbox. 

And there are a lot of issues associated with forming an SMTP connection. Let me explain. For example, if you want to open an SMTP connection, you need port 25.

And you cannot get port 25 if you use any email validator or verifier. The solution is to get the VPS machine that can open port 25. 

Popular mail providers like Gmail or Hotmail don’t always help you form a connection with their SMTP server. They reject your request even before you stimulate the message. That’s another problem pinging the SMTP.

Also, there are tons of services that send a message to confirm that a mailbox exists even if it doesn’t. 

Email Validation Tools and Services

There are a lot of email validation tools and services available right now.


It is one of the most popular Email Verifying tools in the market. Several well-known companies, including TripAdvisor, use it. This tool provides more than one verification process. Therefore, it not only does single email verification, but it can also do bulk verifications as well as provide crucial customer data.

ZeroBounce offers 100 email validations for free each month. Other than that, you can call them and ask them for prices according to your needs.



Companies like Shopify use this tool. Like ZeroBounce, this is also one of the better-known tools. According to them, they have verified more than 5 billion email addresses during their lifetime. In addition, EmailListVerify does seamless integration with third parties as well as files with different formats.

Invalid email addresses lead to a bad reputation, which is never good for any company or domain. Not only that, but you’ll also be wasting a lot of time and resources in email marketing simply because of the high bounce rate you will have. So your first course of action after collecting a list of email addresses should be to validate them.

By validating email addresses, you’ll be sure that any emails you’re sending are being delivered straight into the recipients’ inboxes. You can find JavaScript and HTML codes for email validation online, or you can hire someone to do the task if you’re not equipped with the knowledge to create a code yourself from scratch. 

 So that was the breakdown of the email validation process. 

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